Privacy Notice/Statement

 Introduction

James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights as a client. It is the intention of this privacy statement to explain to you the information practices of James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services  in relation to the information we collect about you.

For the purposes of the GDPR the data controller is:

        James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services

 • Contact details of Seán Mac Shéamais   091 761155¦info@jamesfs.ie

            When we refer to ‘we’ it is James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services

Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

 Who are we?

 • We are a financial services firm providing advice on Mortgages, Pensions, Investments and Life Assurance.

GDPR Owner and data protection representatives can be contacted directly here:

 • Seán Mac Shéamais

 • 091 761155¦info@jamesfs.ie

 Purpose for processing your data

        To provide financial advice and services suitable for our clients financial needs. In order to ascertain if a product is suitable we will need to gather personal financial information If we arrange products for a particular need. Where a product is recommended and set up we are obliged to retain information on this recommendation for seven years after the cessation of this product.

Legal Basis

Our legal basis. In order for us to provide you mortgage, pensions, investment and life assurance advice James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services need to collect personal data for detail the service provision. Our reason (lawful reason) for processing your data under the Data Protection acts.

 • Legal basis – James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services needs to process your data as this is necessary in relation to a contract of insurance to which the individual has entered into or because the individual has asked for something to be done so they can enter into a contract.  In any event, James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

How will James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services use the personal data it collects about me?

We will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR).

We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. Special Categories of personal data If we collect any special categories of personal data (e.g. health, religious beliefs, racial, ethnic origin – financial information is not classified as special categories of personal data) – we will ensure the below

 • we will obtain your explicit consent

 Who are we sharing your data with?

You information is held on database operated by our broker partners, Omnibroker. This is a customer relationship management database. The data can only be accessed by ourselves. All information is stored in the EEA.

Where explicit consent is given we may share your information to provide you with products and or other services.

In such circumstances, we will provide information on the safeguards in place and how the data subject can also obtain a copy of these safeguards;

 If James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services is based outside of the EU and the data subject resides within it (the EU), the James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services provides the data subject with contact details of a data protection representative in the EU;

We may pass your personal data on to third-party service providers contracted to James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services in the course of dealing with you.

Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfill the service they provide on your behalf.

When they no longer need your data to fulfil this service, they will dispose of the details in line with James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services  procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your explicit consent, unless we are legally required to do otherwise.

James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services to provide list of who pass data onto.

 We have issued all our third party processors with a Data Processor checklist asking them GDPR specific questions.

 If we transfer personal data to a third party or outside the EU we as the data controller will ensure the recipient (processor or another controller) has provided the appropriate safeguards and on condition that enforceable data subject rights and effective legal remedies for you the data subject are available. BROKERS IRELAND DATA PROTECTION & GDPR GUIDE Page 53 Data Subjects Rights: James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services facilitate you, our clients, rights in line with our data protection policy and the subject access request procedure. This is available on request.

Your rights as a data subject

 At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

 • Right of access – you have the right to request a copy of the information that we hold about you.

• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

 • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

 • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

• Right of portability – you have the right to have the data we hold about you transferred to another organisation.

• Right to object – you have the right to object to certain types of processing such as direct marketing.

 • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

 • Right to judicial review: in the event that James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services refuses your request under rights of access, we will provide you with a reason as to why.

 All of the above requests will be forwarded on should there be a third party involved as we have indicated in the processing of your personal data. Additional information we are providing you with to ensure we are transparent and fair with our processing Retention of your personal data Data will not be held for longer than is necessary for the purpose(s) for which they were obtained.

James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services will process personal data in accordance with our retention schedule. This retention schedule has been governed by our regulatory body (Central Bank of Ireland) and our internal governance. Complaints In the event that you wish to make a complaint about how your personal data is being processed by James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and James Financial Planning Ltd t/a James Financial Service/Brendan James Financial Services data protection representatives GDPR Owner Failure to provide further information If we are collecting your data for a contract x and you cannot provide this data the consequences of this could mean the contract cannot be completed or details are incorrect.

Profiling –  

1.)Your data may be used for marketing purposes.

2.) Your data may be used to profile for attitude to risk.

When we seek to contact you about other services, as outlined above * we run automated queries on our computerised data base to establish the suitability of proposed products or services to your needs.

a)      Establishing affordability and providing quotations for financial services products. Additional Processing If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information prior to processing this data.

Contact Us

Your privacy is important to us. If you have any comments or questions regarding this statement, please contact us on (091) 761155 or email info@brendanjamesfs.ie Privacy policy statement changes James FInancial Planning Ltd t/a James Financial Service/Brendan James Financial Services may change this privacy policy from time to time. When such a change is made, we will post a revised version online. Changes will be effective from the point at which they are posted. It is your responsibility to review this privacy policy periodically so you’re aware of any changes. By using our services you agree to this privacy policy. This privacy policy was last reviewed in May 2021